Helpful tips in planning your corporate event at The Lodge on Magnolia

1. Determine event goals and objectives. This is very important with client events and sales meetings. It will really help you keep on track.
2. Identify possible dates for the meeting; remember the Masters are from April 6 to April 12, 2009.
3. Prepare a preliminary agenda and guest list.
4. Contact Sport Events for prices and availability.
5. Decide which Packages and Accommodations best suite your needs.
6. Reserve space at the Lodge to meet your needs and budget.
7. Add any deadlines and other requirements to timetable. Establishing these milestones for your event will keep you on track.

1. Form committees as required. The larger the event the more work that is involved. Make your life easier by getting others involved. Organizations that have regular events should consider standing committees that meet as needed.
2. Develop a promotional strategy.
3. Do some PR for the event. Calendar notices, press releases, interviews may all be appropriate depending on the size of your event.
4. Prepare preliminary budget categories and set preliminary budget.
5. Hire a printer for all your needs.

Invitations, Response Card, Response Envelope, Seating Cards, Name Badges, Cocktail Napkins, Matches, Programs, Agenda, Newsletter, etc.

1. Establish meeting theme and preliminary graphics (logo, program, etc.). Corporate events are great ways to enhance your corporate brand. Take advantage of the opportunity!
2. Identify areas of need for outside suppliers; airline, car rental, audiovisual, entertainment, and transportation services.
3. Discuss preliminary food and beverage requirements with The Lodge.
4. Establish and implement credential process. This includes preparing registration lists and preparing name badges.
5. Identify and communicate on-site responsibility areas. And remember the Lodge provides full scale concierge service for you and your guests.
6. Prepare sign list; order signs. Consider ordering special signage to build your brand.
7. Arrange for all staff and VIP travel and housing. Please choose from our luxurious Packages and Accommodations
8. Finalize food and beverage orders with The Lodge by contacting Sport Events.

1. Confirm and monitor pickup of any party supplies.
2. Perform a thorough walk through The Lodge and make sure all of the ordered supplies, decorations, etc. for your event have arrived and are in place.